Exhibitor Final Instructions
March 13 -14, 2010
Carpet/Electrical | Check In-Instructions | City
& State Tax Requirements
Exhibit Display Policy | Exhibitor
Entry Hours | FAQs and Answers | Forklift
Included
With Your Booth | Location of Show | Map | Move In (Unloading)
Music
in Booth | No Posting | Parking & Comp Passes | Removal
of Exhibits
Security | Shipments to the Show | Show Set-up
Hours | Show Decorator
Show Clean-up | Show Hours | Upcoming Show Dates
Check-In at the Show Office
Please check-in at the SHOW OFFICE when you arrive before setting up. Exhibitors will receive their badges and parking passes when they check in.
Payments for booth rental after February 28, 2010 must be paid by Cashier’s Check, Money Order or Cash only. No personal checks or company checks accepted after February 28, 2010.
Parking
& Complimentary Passes
Parking passes will be issued when you check in at the Show Office. No parking passes are needed during set-up. Each company will receive 20 complimentary passes with this Final Instruction booklet.
Additional complimentary passes may be purchased at a discounted rate of $5.00 each. Please keep in mind that a paying customer is a Qualified customer.
Show
Set-Up Hours
- Friday, March 12, 8:00 AM - 12 Noon
ONE DAY MOVE IN ONLY
- Saturday, March 13, ABSOLUTELY NO SET-UP*
Note: EXHIBITORS MUST CHECK IN AND SET UP DISPLAY ON FRIDAY -- NO EXCEPTIONS!
*Exhibitors may enter the Star Center after 8:00 AM on Saturday and Sunday.
Show Hours and Location
Saturday, March 13, 10 AM - 5 PM
Sunday, March 14, 10 AM - 4 PM
Santa Ana Star Center (Map)
Show
Decorator
DISCO DISPLAY HOUSE, INC. is the show decorator. An exhibitor service desk located next to the Show Office will be staffed to provide on-site assistance to exhibitors. It will be to your advantage to place your order prior to the show with Disco Display House, Inc. If you have not received your packet from them, you should contact an exhibitor representative. Their phone number is 505-265-1515.
NOTE: Tables and chairs are available for rent from Disco Display.
Included
with your booth
Unless otherwise specified, each exhibit booth will be 10' x 10', with a three-foot high curtain side dividers, eight-foot high curtained backdrop, and an identification sign. Electricity for booth available if needed; 500/watt duplex (110 power only). Any additional power required will be provided at exhibitors expense.
Note: Unfortunately there are no ladders, dollies, brooms, vacuum cleaners, forklifts, pencils, paper, staplers, rulers, etc. available at the show office. Please arrange to have all your supplies with you!!
Exhibit
Display Policy
Booths will be cloth, with 8 ft. high backdrop and a 3 ft. high side panel drapes. The side panels of the display may be no higher than 8 ft. for one-half of the distance measured from the back drape.
A presentable finished appearance is required on all areas of the display visible to the public. Any unfurnished, exposed portion of the exhibit must be draped.
Move
In (Unloading)
The loading dock is located on the west side of the Santa Ana Star Center. There are four loading docks and one ramp. Two fork lifts with operators will be available to move in. Please move your vehicle to one of the designated parking lots after unloading at the dock. You may not drive into the building unless authorized by show management.
Security
Security will be provided 24 hours a day from set-up on Friday, March 12 (prior to the show), through exhibit removal at noon on Monday, March 15.
Directions to Santa Ana Star Center
From East of the river
Travel N. on I 25, go west on us 550, through Bernallio, turn left on NM 528 (Rio Rancho Blvd.), turn right on Idalia road, turn right on Iris road, turn left on Paseo del Volcan, turn right at sign Santa Ana Star Center,
From West of the river
Go N. on NM 528, turn left on Iris road, turn left on Paseo del Volcan, turn right at sign Santa Ana Star Center.
Alternate Route
Go N. on Unser Blvd.,turn Right on 30th avenue, proceed to Santa Ana Star Center.
Carpet/Electrical
Cords
If you have carpet in your booth, ALL EXPOSED EDGES MUST BE TAPED DOWN. ALL EXTENSION CORDS MUST BE TAPED DOWN. The only tape that will be allowed is CLEAR PLASTIC TAPE. ***NO DUCT TAPE ALLOWED.*** The show decorator can provide this service for a fee.
No
Posting
There will be no posting of signs/flyers anywhere in the exhibit facility. We are charged damage fees because adhesive tape damages the walls. If we find your sign posted, you will be assessed the amount of the damage fee.
Shipments
to the Show
All Deliveries to the show must go through:
DISCO DISPLAY
3123 Central Ave NE
Albuquerque, NM 87106
505-265-1515
Show
Clean Up
During the show, trash should be placed in the aisle at the end of the day for pick up.
Miscellaneous
No open flames are permitted in the Star Center.
No helium balloons are permitted in the Star Center.
No outside food or drink may be brought into the Star Center.
Removal of Exhibits (Tear Down)
Nothing will be allowed to leave the exhibit hall until 4:00 PM on Sunday, March 14. Please advise the people working your booth of these instructions. It is extremely disruptive to have some exhibitors start tearing down their booths prior to the close of the show while attendees are still walking through the building. Please do not start dismantling exhibits prior to 4:00 PM.
Exhibits should be dismantled and removed by noon Monday, March 15.
If it becomes necessary for the exhibit to be removed by management or the N. M. State Fairgrounds, ALL FEES WILL BE CHARGED DIRECTLY TO THE EXHIBITOR AT PREVAILING RATES. We are not liable for items remaining after noon on March 15. Security for the event ends at 12 noon Monday, March 15, 2010.
City
and State Requirements
New Mexico State Tax
Exhibitors who plan to sell merchandise during the show in a cash and carry fashion are responsible for complying with city licensing and New Mexico State Tax requirements.
Music
in Booth
Live or taped music is prohibited as part of an exhibit or display without written permission from an appropriate music licensing source (i.e., BMI, ASCAP). Evidence of such an agreement must be available for review upon request. In the event written confirmation cannot be documented, the exhibitor agrees to cease playing the music.
Santa Ana Star Center Address & Phone No.
3001 Civic Centre
Rio Rancho, NM 87144
Phone: 505-891-7300
Fax: 505-891-7301
Upcoming
Shows
August 28-29, 2010
March 12-13, 2010
FAQs -- Frequently Asked Questions
Q: When do I get my parking passes?
A: Parking passes will be issued when you check in at the SHOW OFFICE when
moving in.
Q: Who is the show decorator?
A: Disco Display is the show decorator - (505) 265-1515
Q: Where do I send my products and/or displays?
A: DISCO DISPLAY
3123 Central Ave NE
Albuquerque, NM 87106
505-265-1515
Q: What kind of tape can I use to tape down my carpet?
A: Please use CLEAR PLASTIC TAPE to tape down carpet.
** NO DUCT TAPE ALLOWED **
If you have questions that are not answered here, you can reach us at the office: (877)-237-3419
Carpet/Electrical | Check In-Instructions | City
& State Tax Requirements
Exhibit Display Policy | Exhibitor
Entry Hours | FAQs and Answers | Forklift
Included
With Your Booth | Location of Show | Map | Move In (Unloading)
Music
in Booth | No Posting | Parking & Comp Passes | Removal
of Exhibits
Security | Shipments to the Show | Show Set-up
Hours | Show Decorator
Show Clean-up | Show Hours | Upcoming Show Dates
